Privacy Policy
We respect your privacy and are committed to handling personal information responsibly. This policy explains how we may collect, use, store and otherwise process personal information when you visit our website, contact us or use our services.
1. Introduction
Vionu Ltd respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we may collect, use, store and otherwise process personal information when you visit our website, contact us or use our services.
2. Information We May Collect
Depending on how you interact with us, we may process information including your name, job title, employer or company name, business contact details, telephone number, email address, information contained in enquiries or correspondence, website usage and technical information, IP address and device/browser information, payroll-related information supplied by clients when providing our services, and employee information supplied to us by client organisations where necessary to provide payroll services.
3. Information Provided by Our Business Clients
When providing payroll administration services, our clients may provide personal information relating to their employees, workers, directors or other relevant individuals. We process such information only as necessary to provide the agreed services and in accordance with the contractual arrangements and instructions applicable to our relationship with the client.
4. How We Use Personal Information
We may use information to respond to enquiries, communicate with prospective and existing clients, provide payroll administration services, process payroll information in accordance with client instructions, maintain payroll-related records, administer our client relationships, operate and improve our website, maintain appropriate business and security records, comply with legal or regulatory obligations applicable to us, establish, exercise or defend legal rights, and prevent or investigate fraud, misuse or security incidents where appropriate.
5. Legal Basis for Processing
Where applicable data protection legislation requires a lawful basis for processing, the basis relied upon will depend on the circumstances. This may include performance of a contract, steps taken at a person's request before entering into a contract, compliance with legal obligations, legitimate business interests, where those interests are not overridden by the rights and interests of the individual, consent, where consent is appropriate or legally required, and special categories of personal information will only be processed where an appropriate legal condition applies.
6. Payroll Information
Payroll administration may involve information including salary or wage information, deductions, pension-related information, payment details and other information required to administer payroll. We use this information only for appropriate business purposes connected with providing the agreed payroll service, meeting relevant obligations and administering our relationship with the client.
7. Sharing Information
We may disclose information where reasonably necessary to our authorised employees or contractors, technology and hosting providers, professional advisers, payroll-related software or service providers, banks or payment providers where relevant to the agreed service, pension providers where applicable, government bodies, tax authorities or other relevant authorities where required, law enforcement or regulators where legally required, and other parties authorised or instructed by the relevant client.
8. International Transfers
Where personal information is transferred outside the jurisdiction in which it was originally collected, appropriate measures will be used where required by applicable law.
9. Data Retention
Personal information will be retained only for as long as reasonably necessary for the purpose for which it was collected, including to meet legal, accounting, contractual or reporting requirements. Specific retention periods may differ depending on the type of information and applicable requirements.
10. Security
We use reasonable organisational and technical measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. No internet transmission or electronic storage method can be guaranteed to be completely secure.
11. Cookies
Our website may use cookies and similar technologies required for website functionality, analytics and other permitted purposes. Where consent is required for non-essential cookies, these cookies should not be activated until the visitor has made the relevant choice.
12. Your Rights
Depending on the privacy laws applicable to you, you may have rights concerning your personal information, which can include rights to request access, request correction, request deletion, restrict processing, object to certain processing, request transfer of information, withdraw consent where processing is based on consent, and make a complaint to the relevant supervisory authority.
13. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of websites operated by other organisations.
14. Changes to This Policy
We may update this Privacy Policy periodically. The latest version will be published on this page with the date of the most recent update.
15. Contact
For questions regarding this Privacy Policy or our handling of personal information, contact us at vionu.ltd@outlook.com.